Customer
Vardhman Traders
Member of 2 groupsSample
Catalog rate
₹4,200 / carton
M12 Hex Bolt · Grade 8.8
Groups that apply
- Wholesale Direct₹3,780
- VIP Partners₹3,696
Effective rate
₹3,696 / carton
₹504 below catalog
₹3,780 / carton
₹420 below catalog
Billing & Receivables
Make a bill.Collect what is still due.
Quote, order, invoice, payment and return stay on one single transaction record. No memorizing discount tiers at the counter, and no double-counting balances.
ProfessionalCustomer groups are included on Professional.
14 days free · No credit card required
Workflow
The billing sequence.From quote to cleared ledger.
Quote or Sales Order
Send an estimate or book the order. The customer’s price group auto-fills the line rate without manual discounts.
Reserve & Check Credit
Confirming reserves stock at that specific godown or counter, and checks open receivables against credit limits.
Invoice, Print & Collect
Generate the GST invoice with UPI QR, record customer payments against invoices, and track what is still open.
Customer pricing
Different customers.The right price every time.
Set customer groups and discount rules once. QABILL calculates the effective rate when your team creates a quote, sales order or invoice.
Group pricing
Organize customers into groups and define discount rules once.
Flexible scope
Apply a discount across the catalog, or only to selected items or categories.
Always the effective rate
Quotes, sales orders and invoices pick up the rate from the customer's groups and the catalog price.
Customer insights
Sell with confidence.Know your customer.
See what this customer paid before, what they owe today, and how valuable the relationship is — before you confirm the next order.
Sales order
DraftCustomer
Bansal Garments
Outstanding balance
₹54,989.76
Order item
Cambric Cotton - Off White
- Last purchase rate
- ₹92.00 / m
- Last purchase qty
- 120 m
- Avg rate (this customer)
- ₹93.40 / m
- Avg rate (all customers)
- ₹95.00 / m
Know what they paid before
Rate and quantity history for this item and this customer, on the order line.
Know what they owe today
Outstanding balance and available credit, before the order is confirmed.
Know the relationship
Lifetime value, order count and recency, without opening another screen.
A wholesale customerin two price groups.
QABILL applies the rule you set for the business: the lowest rate, or the higher-ranked group even when another group is cheaper. On a quote, that rate can still be edited if permissions allow. Gross margin later uses the latest purchase cost of the stock that moved.
QABILL prepares GSTR-1 figures from the invoice. It does not file the return, and it does not issue an e-invoice IRN or an e-way bill.
Operational Doubts
Questions trade businessesask about billing.
Can counter staff edit the selling rate manually if needed?
Yes. If a user’s role permits editing, they can adjust rates or apply an item-level discount on a quote or draft sales order. You can also restrict price edits through roles so staff must stick to calculated group prices.
Which printer sizes and hardware formats are supported?
QABILL supports full-page A4 portrait, A4 half-sheet (landscape halves), and 58 mm, 80 mm, and 102 mm thermal roll printers. Invoices can include your logo, bank details, company seal, barcode, and a UPI QR code.
How are customer payments and part-settlements recorded?
Payments are recorded as Customer Payments and allocated directly to specific open invoices or unapplied balances. The customer statement and receivables ageing update immediately without duplicate ledger entries.
Related in QABILL
Make one bill and see what is still due.
14 days free · No credit card required